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Many foreign words and phrases have entered the English language and are no longer italicized. Also, most proper nouns that are not titles are not italicized. Omit honorifics except when thanking a person for help.

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In general, omit honorifics when citing debts of published or older sources; give honorifics when citing current unpublished ones, such as letters or oral communications. Professor M. Also, see the guidelines in Chicago 7. If a compound is not hyphenated in any of these sources, it probably should not be hyphenated. Use a hyphen only if the sentence might be ambiguous or confusing without it.

Hyphens are not used with most prefixes, such as non- , post- , or semi-. For a list of examples, see Chicago 7. Most compounds with like are closed that is, do not need a hyphen unless confusion or misreading would result, for example, when the first element ends in the letter l, consists of three or more syllables, or is a compound word or a proper noun. Use hyphens with compound adjectives when they precede the noun but not when they follow it.

Use a hyphen not a solidus to link descriptive nouns preceding a name or the title of a work. French given names are usually hyphenated example: Jean-Auguste-Dominique Ingres , a practice begun in the nineteenth century. It is probably safe to hyphenate all French given names from the late eighteenth century on. It is useful to employ italics in citing pages on which illustrations appear. For a large index, it might be helpful to use small capital letters for the names of artists or places.

Note that when using small caps for this purpose, full caps should be used for those letters that would normally be capitalized. Pages on which illustrations appear are in italics. For indexes limited in space, note that the use of passing references of proper names is less helpful than using themes that run through a text.

Letters or words lost through damage are usually indicated by empty brackets one em space in length or sometimes simply by a one em space. Parentheses indicate letters omitted as the result of abbreviation in the inscription. Words in capital letters are usually set in small capitals. Note that full capital letters are used in the examples below.

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However, small capital letters may be advisable in some cases. Canvas stamp on reverse: 54 Rue N. Inscribed on verso : AEt. Nicholls of New York, N. Frances Montresor below in another hand. Some institutions distinguish between printed and cursive signatures by underlining the cursive signature. For sculpture, the following terms may be used to indicate locations: base or base top, base front, base rear, base side, rim of base, base edge, under base, side, corner, back, above base.

Inscribed on underside of base: March 24 th. Engraved: Florence [Florence Eager Roberts] side.

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However, italics should be retained for sic , which is always placed in roman brackets: [ sic ]. The term artist here refers to the designer of the object rather than to the manufacturer. Italicize words and phrases in a foreign language that are likely to be unfamiliar to readers. A full sentence or more in a foreign language should be set in roman type.

Common examples:. See also Foreign languages , Titles , Titles of artworks , Words and terms. In notes, an abbreviation may be given with the first citation of a manuscript location and used thereafter. Some common examples:. Archives Nationales, Paris hereafter Arch. Biblioteca Nazionale, Florence Bibl.

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Biblioteca Riccardiana Bibl. Bodleian Library Bodl. Laud ms Misc. British Library Brit. Vatican Library ms Reg. Publishers have precise guidelines about the submission of book or journal manuscripts, and it is important to be familiar with their instructions regarding use of software and fonts. Manuscript files may be submitted to publishers as e-mail attachments, or a large number of files may be best submitted on a USB or into a cloud-based application site used by the publisher example: Dropbox. A PDF version may be required, and a hard copy will usually be required as well.

Jones, Art of the s , Microsoft Word , manuscript. All files and printouts should be dated, so as to avoid confusion between different versions of the same material.

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Each chapter should be a separate file. The front matter table of contents, preface, acknowledgments, and foreword takes up a single file, as does the back matter appendix, glossary, bibliography, and image-reproduction credits. Complex and lengthy back-matter elements are better treated as separate files. Captions, too, should be in a separate file. Footnotes and endnotes are placed in the same file as the relevant chapter. Notes in electronic manuscripts can be hyperlinked to the text by the publisher. When a publisher requests that footnotes or endnotes not be embedded in the text, it is sometimes helpful to create a separate file for them.

One university press uses embedded notes in endnote function in both a text and a separate notes file, so that notes can be added or deleted as necessary. Note numbers in text should be superscript. In the notes themselves, note numbers should be on the line, not superscript.

All text elements must be fully double-spaced not 1. Such defaults can be overridden.

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All copy should be flush left, ragged right. Do not justify the right-hand margin; do not center heads. Do not break words hyphenate at the ends of lines. Turn off any automatic-hyphenating program. Allow 1-inch margins at left, right, top, and bottom. Indent prose extracts block quotations by changing the margins rather than by using tabs or spaces. Add an extra line space above and below extracts. Do not leave an extra line space between paragraphs unless instructed by the publisher to do so.

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Use italic type or roman type underscored for words to be set in italics. Punctuation following italic words is set roman, including parentheses enclosing a word or words completely in italics. Do not place endings of ordinal numbers in superscript 17 th ; leave them on the line 17th. Override the feature in your computer program that automatically changes ordinals to superscript. A manuscript comprising just one file may have consecutive numbering.

Fancy or unusual typefaces are to be avoided.

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Use an easily readable font in or point type. Some institutions request point Courier. Avoid the use of centering and all-capital letters. Text may be in bold if it is to be so in the final version. If images are submitted as scans, submit printouts at full size, fully labeled with illustration number and a brief description of the work. Give the file name of each image on the printout or on an accompanying illustration list, along with instructions regarding preferred illustration locations in the manuscript see Photographs and artwork.

The hard copy should contain the complete manuscript exactly as it appears in the files, with no handwritten additions and nothing missing. If last-minute changes are made to the files, there must be a new printout of the relevant pages. The author and editor should keep backups of the electronic files. The author also needs to keep a record of relevant copyright and intellectual-property materials. Similarly, if there are two different ways to cite the same medium gelatin silver [or gelatin-silver] print and black-and-white photograph , just one should be used throughout.

For decorative arts and textiles, it is preferable to list the principal material s first, then the decorative elements. Trademarked names must be capitalized example: Masonite ; it may be preferable to substitute generic terms where possible example: fiberboard. Here are some examples of media and supports.



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